When to pay for applications to help your stock process?

One of the common traits of many stock photographers is a certain carefulness with money – not for equipment in many cases, but in terms of applications that may simplify their lives by saving a bit of time. I must admit to the same feeling – $1000 on a new lens, certainly! $7.99 a month for a service that tracks earnings – no way!

But I got to thinking about this – my biggest expense in creating and uploading stock photos is my time that it takes to keyword, prepare, upload and submit images to the various agencies. My next user of time is probably my interest in tracking my sales, not particularly to see how much I made in the month (although that is interesting), it is more to see what is selling and whether that prompts me to take different versions of similar images, or update older ones that are looking dated.

So I must admit to deciding to pay for three monthly services. The first, and most obvious, is the Photographers package of Lightroom and Photoshop from Adobe in their Creative Cloud for $9.99 a month. I can’t do without that, and I think some of the new features that Adobe introduces at regular intervals makes it worthwhile. I was one of the dissenters in the early days of this moving to a subscription, but I think it is good value for money for stock photographers – and almost essential to my workflow.

Then the upload process. For a long time, I used various free services to upload files using FTP and then I went to each site in turn to do the submission part. This usually means adding categories, clicking here and there to make sure it is seen as editorial, adding model releases to appropriate files and then submitting. For some sites, this is far more complex – Adobe wants keywords to be in priority order, Alamy wants the most important keywords to be identified separately, iStock has its complex controlled vocabulary that needs to be worked through. There are free programs to help with that – DeepMeta is one – but it all takes time and is one more step in the process of uploading files. After trying Stock Submitter for a time, I have become fully dependent on it to save me what I think would be hours each month. I’ve written about it before, but I would highly recommend this to anyone taking stock photography seriously. The program is free for any users submitting up to 33 images to any number of agencies in a month. Beyond that number it still uploads, but you would have to visit the site to complete the process. 100 submissions per month is 3.30 Euros (about $4 I think). In my own case, I had stopped submitting to Alamy and iStock because I found their process mind-numbingly complex. With Alamy, I started to use Zoonar instead and let them do the submission, but I lost 50% of the commission that way. Now I submit directly to all 16 sites with just a click of a button – Great! Just one sale on Alamy will cover the cost of this program for a couple of years.

Now onto Sales. This is a little more difficult because you don’t need to track sales. You can do it at the end of the month and watch for the Paypal deposits and that costs nothing. But after using Microstockr Pro for many months while it was a free Beta product, I got to really like seeing the money add up during the day. When you are tired of keywording, it is nice to see the rewards for your effort with new sales coming along. But now it is $5.99 a month for the base version and $7.99 a month for the full package that includes matching of images across different agencies to allow you to identify your best sellers across all your sites. I used that feature extensively to try to work out which of my images had been rejected by Fotolia when they tended to reject a lot of my travel shots – this allowed me to upload them afresh to Adobe Stock and now I get some nice sales from those images on that site. But would I pay each month for this? I decided yes, I would. $7.99 is not a lot of money – not compared to my earnings, and I can see at a glance what images are actually selling. Today, for instance, I saw that some of my “income tax” shots were starting to sell, but they were generally referring to last year’s tax forms (in the USA). So I set about updating my images to show the current year’s forms and just uploaded 5 new stock photos (via Stock Submitter!) as a result. A few sales of those a month will pay for the subscription. Other times I see the thumbnail of an image that sold and it gives me an idea for a new theme and so I work on that. Could I do the same by going to the various sites to look at what sold on that site – yes, but it is all time and effort.

I appreciate that both these applications need a lot of upkeep to keep them working as they need to keep track of each small change that an agency makes to its website or process. So I understand why they need to charge. At the end of the day, it is a personal decision whether to pay for convenience!


Comments are closed.

Certainly going to look at the upload program. Hope it is easy to learn. I use stockuploader what is also uploading to all sites at the same time. Is this one better?

Hi Chris
Stockuploader was the one I used to use, but it is really a glorified FTP program. StockSubmitter handles the entire process – ordering of keywords, iStock terms, Alamy Supertags, categories, editorial flags, model releases etc. all from the desktop where you make the changes once in a file and then it uploads AND submits the files with the correct information. I’ve written 3 or 4 posts about it as I learned new things.

Thanks again Steve, I found the previous articles and going for it. Greetings from Holland

Steve, everything looks great at the stock submitter, only thing is that when i go to the advanced settings to check for Istock keywords, I only get the keywords in red. You have a idea why is that? So i can not select anything there as you describe.

Thanks for this Steve. I have yet to employ these services since they would eat up, collectively, half of my monthly earnings in stock

    Yes, I can see your point! This is really aimed at substantial uploads each month. I’ve uploaded 157 images so far this month and many more to process and keyword. It saves me a ton of time on the submission processes.

I’ve tried stock uploader for MAC, its not worth it for me at this point. Alamy is not supported, iStock is not completely supported, and the files I submitted to Fotolia I found that they had to be indexed and submitted from the site. It is possible that future improvements will make it worth tough.

I have looked at Stock Submitter but cannot for the life of me get it to work! I’ve watched the tutorial several times but just can’t get any result.
Do you have any tips?
I LOVE Microstockr Pro. It’s so exciting to see my sales.
Your posts are always interesting to a budding stock contributor, thank you.

    Hi Michele
    It is hard to diagnose an issue without knowing a bit more. I did write in detail about how I used it when I first started back in 2016. But in principle, you could start with setting up one agency in Settings:Agency Settings with your user name and password. Then navigate to the folder that holds your images for uploading using the folder structure on the left to show thumbnails of the images. When you click on one of them, you will see the keywords and categories over on the right. If you are happy with that, you would select the agency you want to upload to in the bottom half of the screen, select your image and click Upload Selected. If the Submission checkbox is checked, after 15 minutes the program will go to the agency and submit the uploaded file. Does that help? I can chat with you if you have Skype of something like that if it would help.

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